Job Vacancy: Project Officer – Democracy & Governance Programme
Organisation: Advocacy Awareness & Sustainable Services (AASS)
Duty Station: Islamabad, Pakistan
Position Type: Full-time
About the Programme
AASS is an independent think tank working to promote evidence-based policy, public dialogue and sustainable development in Pakistan. Its Democracy & Governance Programme focuses on federalism and local governance; accountability and public services; electoral and civic participation; media literacy and digital democracy; and inclusive dialogue and rule of law.
AASS is seeking a Project Officer to plan and deliver programme activities, develop institutional partnerships and mobilise financial and in-kind support for its work.
Terms of Reference
The Project Officer will report to the programme lead or Executive Director and work with AASS’s research, communications and administration teams.
1. Plan and organise programme activities
- Develop activity plans, schedules and budgets for seminars, roundtables, webinars, training sessions, consultations and other programme events.
- Coordinate speakers, experts, participants, venues, online platforms, invitations and event materials.
- Manage registration, logistics and follow-up to ensure activities run smoothly.
- Prepare agendas, concept notes, speaker briefs and post-event summaries.
- Track agreed actions and help turn discussions into useful programme outputs.
2. Develop partnerships
- Identify and engage potential partners in government, academia, civil society, media, the private sector and development organisations.
- Maintain professional relationships with experts and institutions relevant to the programme’s five areas of work.
- Draft partnership proposals, meeting notes and concept papers.
- Coordinate joint activities and keep an organised record of partner discussions and commitments.
3. Mobilise resources for activities
- Identify suitable grants, sponsorships and in-kind support opportunities.
- Prepare activity proposals, budgets and sponsorship materials in coordination with AASS management.
- Arrange meetings and follow up with prospective donors, sponsors and partners.
- Maintain a funding pipeline and track proposal submissions and responses.
- Support donor reporting and ensure funding arrangements respect AASS’s nonpartisan position and editorial independence.
4. Monitor and report on progress
- Maintain activity calendars, participant records, budgets and supporting documentation.
- Collect participant feedback and report on attendance, results and lessons learned.
- Prepare concise monthly progress updates and contribute to project and donor reports.
- Coordinate with the communications team to document activities accurately for AASS’s website and digital channels.
Required Qualifications and Experience
- Bachelor’s degree in public policy, political science, development studies, international relations, social sciences or a related field. A master’s degree is an advantage.
- At least 2 years of relevant experience in project coordination, events, partnerships or development programmes.
- Experience organising seminars, roundtables, webinars or training activities.
- Strong English and Urdu writing, communication and coordination skills.
- Ability to prepare concept notes, basic budgets, activity reports and professional correspondence.
- Good command of Microsoft Office and online meeting tools.